IAW 2022 – Guidelines for Active Participants

Venue

Zoom Virtual Room:  LINK
Meeting ID: 810 8614 4557

Language

The Workshop will be conducted entirely in English language.

Connection

Once you get into the meeting, make sure you have the exact same name you provided and is confirmed in the acceptance email.

Make sure you have a strong and stable connection, Ethernet connection is preferred.

Use the chat area for technical assistance or contact un@iffd.org for additional support.

Security

WE WILL NOT ACCEPT A DIFFERENT NAME THAN THE ONE REGISTERED IN THE MEETING.

Protect your sensitive information on your screen and in the room.

Etiquette

Be on time and in a well-lighted place. Avoid messy backgrounds.

While joining the meeting, remain muted and turn off your camera.

Please, try not to eat or snack and to dress properly.

Silence your phone and avoid taking pictures or making recordings.

The main purpose of the Workshop is the elaboration of an ADVOCACY PLAN for each one of the three topics. See more about ADVOCACY PLAN below.

In order to create a complete ADVOCACY PLAN, the following questions will be answered for each topic along the day by Participants:

1.- Establish measurable objectives.

2.- Define key messages.

3.- Determine the communication activities to deliver key messages.

4.- Decide what resources are necessary to complete each activity.

5.- Establish a timeline and responsible party for each activity.

6.- Fix how to evaluate whether you have reached your objectives.

There will be FOUR SESSIONS every day:
– Lectures
– International Interventions & Good Practices
– Local Interventions & Good Practices
– Outcomes

The three FIRST SESSIONS (Lectures and Interventions & Good Practices ) are divided in two parts:
– Interventions of the speakers
– Questions to speakers

The FOURTH SESSION (Outcomes) will consist of:
– Presentation of a draft ADVOCACY PLAN upon ideas gathered by Facilitators and published in the Google Document for the day: 1st day  2nd day 3rd day
 – Discussion and enrichment of the consolidated draft ADVOCACY PLAN by Participants.
 – Elaboration of the outcome document of the topic for the day by the Coordinator.

The starting point of each topic can be found in the following links:

Wed, August 31st: Families and Migration.

Thu, September 1st: Families and Demographic Shifts.

Fri, September 2nd: Families and Climate Change.

A Certificate will be provided to each participant upon attendance of at least 85% of the sessions.

Participants who receive the certificate will have the opportunity to join the  International Advocacy Network.

The finalized ADVOCACY PLAN for each day will be available for participants in the same links. 

Participants

You are expected to be active during all sessions.

When taking the floor, state your name and keep it shorter than 1 min.

When asking a question to a speaker:
– Make it short and concrete.
– Write it on the Chat area of Zoom.

When contributing to the ADVOCACY PLAN make short and concrete inputs by writing them on the Google Document. Please MAKE SURE YOU ALWAYS USE THIS GOOGLE DOCUMENT IN “SUGGESTING” MODE, NOT “EDITING” OR JUST VIEWING.

When attending the Workshop in person is not possible, networking is still encouraged both during and after the celebration of the Workshop.

What is an Advocacy Plan?

Purpose

Getting powerful individuals or organizations to make big changes that may not be in their short-term interest, working in the public eye and standing for a cause that is worth the fight.

Find out ahead of time where the major difficulties may lie, and to avoid surprises. Clearly define the strategy goals and steps to achieve them. If there is no strategy it can end up in wasting valuable energy, miss some opportunities, perhaps even antagonize people you need to keep on your side.

Format

The ADVOCACY PLAN should not exceed 300 words and give a reply to the six questions mentioned above.